Digital waste tracking for consultants and TCMs managing several sites

If you're the technically competent manager or consultant for several permitted sites, the duty is still each operator's. What you can do is get every client set up the same way, and see every site on one screen.

The duty: Stays with each permit holder: the operator of the site that receives the waste.
Defra: Each client organisation registers itself, gets its own API code and pays its own £26.
Sites: One API code covers every site that organisation runs.
Set-up: Send me the client list in one email. Each site is loaded for them before anyone logs in.

Start free Check your permit

What sits with whom

Job	Who
Reporting each load within two working days	The operator of the permitted site Reg 4(1)
Registering with Defra, organisation sign-in	Each client organisation GOV.UK
Paying the £26 a year	Each client organisation, covering all its sites GOV.UK
Creating the API code	The client, in Defra's service. They can then send it to you or their software provider
Getting codes, carriers and R or D codes right	Usually where a consultant helps most

GOV.UK's guidance doesn't say whether one consultant can register on behalf of several operators. If that matters to how you work, ask Defra's helpline, 03000 203 781, Monday to Friday 8am to 5pm.

Setting several client sites up in one go

Send one email to wilf@byrnedigitalsolutions.co.uk with a line per site: company name, site address, permit number, and the email of the person at the site who will use it.
I check each permit on the Environment Agency's register and email each client direct, with you copied.
Each site is loaded before anyone logs in: permit, address, carriers and usual waste codes.
Each client registers with Defra and the API code goes in. The ten steps.
You see every site on one screen, the Clients tab, with anything overdue at the top.

A mobile plant operator with several deployments under one permit is one site. The full consultant page: how a referral works, what you get in the app, and the 15% recurring share. A pack to forward to clients.

Different clients, different sites

Each type of site has its own codes and catches. The guides below are written for the person at the gate, so they're useful to send on.

Digital waste tracking for skip hire yards and transfer stationsThe codes yards really take, R13 or D15, weighing by skip size, and a filled-in example.
Digital waste tracking for scrap metal yards and vehicle dismantlersThe codes yards take, R4 or R13, why batteries and ELVs need a consignment code, and an example.
Digital waste tracking for anaerobic digestion and biogas plantsManure, food and drinks waste codes, R3, and what the on-farm standard rules permit allows.
Digital waste tracking for composting sitesGreen waste codes, R3, open windrow or in-vessel, and a filled-in example.
Digital waste tracking for inert recycling, soil and quarry restoration17 05 04 and its hazardous twin, R5 or R10, muckaway by lorry type, and an example.
Digital waste tracking for waste wood recycling sitesThe wood codes and their hazardous twins, R3 or R13, and what SR2022 No 8 allows.
Digital waste tracking for WEEE treatment facilitiesElectricals and battery codes, which are hazardous, R4 or R13, and an example.
Digital waste tracking for tyre recycling and storage sites16 01 03 on every load, R3, R4 or R13, and turning a tyre count into a weight.
Hazardous waste sites: consignment notes and digital waste trackingConsignment notes carry on. Each note is its own record, with the code, HP codes and components.
Digital waste tracking for landfill sitesThe codes landfills take, D1 or D5, and turning a weighbridge ticket into a record.

Straight answers

Questions people ask

Can a consultant do digital waste tracking for a client?

The duty stays with the operator of the permitted site. A consultant can help set it up, check codes and keep an eye on each site. Whether one consultant can register for several operators isn't covered in GOV.UK's guidance: ask Defra's helpline.

Does each client need its own API code?

Each organisation registers separately and gets its own API code. One code covers every site that organisation runs.

Does each client pay the £26?

Yes. It is £26 a year for each organisation, covering all of its waste-receiving sites.

How do I set up several client sites at once in Byrne Waste Tracking?

Email me a line per site: company name, site address, permit number and the email of the person at the site. I check each permit, email each client direct with you copied, and load each site before anyone logs in.

Can I see all my clients' sites in one place?

Yes. The Clients tab shows every client and site you cover on one screen, with the permit, loads, the last load and a status for each, overdue at the top.

Want this done for you at the gate?

Byrne Waste Tracking runs in the browser on a phone or computer, with nothing to install. It remembers your carriers and their numbers, offers the waste codes and R or D codes your site uses, checks each load against Defra's rules first, and sends it to Defra automatically once you've linked your Defra account. Byrne Digital Solutions is listed on GOV.UK as a compatible software provider.

£89 per site per month, no contract. Join before 1 November 2026 and nothing is due until 1 November; join from 1 November and you get 14 days free. After that it's £89 a month per site, and there's no card to enter until you start it. No setup fee when you set it up yourself. If a consultant introduces you, any setup fee is agreed through them and you see the amount before you pay anything.

A site in Scotland or Northern Ireland that joins before 1 January 2027 pays nothing until 1 January 2027, the day the duty starts there.

Start free Log a pretend load first

Got a waste consultant? Ask them about Byrne first. Stuck on something here? Email wilf@byrnedigitalsolutions.co.uk - email is the quickest way to reach me, and I reply the same working day.

Digital waste tracking software compared: how to chooseDefra's free spreadsheet or software from the GOV.UK list: the questions to ask any provider.
The digital waste tracking checklist for 1 NovemberA month in: twelve checks, from the API code and late loads to the £26.
Is this my Defra API code? The numbers people send insteadThe support ID, the helpline number and six-digit numbers are not it. What the real one looks like.
Digital waste tracking for skip hire yards and transfer stationsThe codes yards really take, R13 or D15, weighing by skip size, and a filled-in example.
Phase 2 and your site: the Delivery IDWhat Defra's draft Phase 2 API means at your gate: a Delivery ID, or a reason there isn't one.
Every guideAll the questions customers ask, one page each.