What does the register say about your site?

Type your permit number, or your company name if you do not know it. Free, and there is nothing to sign up to.

Already know you need it? Byrne Waste Tracking is listed on GOV.UK: £89 a site, all in, no contract. 673 loads sent to Defra so far, 99.1% accepted first time (how it's counted). Start free or log a pretend load first.

Permit number or company name

Permit numbers look like AB1234CD. Your search runs inside your own browser — no permit or company name is sent to us. Nothing is stored unless you fill in the email form after the result, and that is entirely optional.

Part BThe rule

What changes on 1 October 2026

From 1 October 2026, permitted and licensed sites in England and Wales that receive waste have to record it digitally. Scotland follows on 1 January 2027; for Northern Ireland, DAERA say January 2027.
Each load is due within two working days of the day after it arrives. Monday morning's load is due by Wednesday night.
Two legal ways to send it: DEFRA's own spreadsheet, or software on DEFRA's published list. You cannot use your own spreadsheet.
Paper does not stop. Transfer notes, consignment notes and Annex VII forms carry on alongside the digital service.
Penalties are fines.
Register at waste-tracking.defra.gov.uk using an organisation Government Gateway account, never a personal one. That is the commonest mistake.
Carriers, brokers and dealers come in October 2027. Waste exemption holders come in a later phase, and Defra have not set a date.

Want to see every permitted site in your area? There is a page for each of 134 local authority areas, listing every site on the register there — permitted waste sites by local authority area.

Part CStraight answers

Straight answers about digital waste tracking

I only take waste from my own jobs. Am I still in?

If you hold a permit to receive waste, the duty sits with you as the receiving site, whoever brought it. If you are unsure about your own permit, DEFRA's helpline is 03000 203 781, weekdays 8 to 5, and they will tell you for nothing.

Does the software send it to DEFRA for me?

Depends who you buy from. Some submit directly; others build DEFRA's spreadsheet and you upload it, which takes a couple of minutes. Ask before you pay. It is a fair question and any provider should answer it plainly.

How much should this cost?

Published prices at the small end run from free to about £99 a month, and the cheapest tiers are usually a single login — check how many people at your yard need an account before comparing. Full skip-hire operations platforms run £150 to £800 a month and do far more than waste tracking. If all you need is to comply, you do not need one of those.

Who is on DEFRA's list of software providers?

DEFRA publish it on GOV.UK: report receipt of waste: choose a software provider. It listed 238 providers when checked on 24 October 2026 (the page was last updated on 2 October) and grows every few weeks. Byrne Digital Solutions is one. Check any provider against that page before you pay anybody anything, including us.

My permit was not found. What does that mean?

Only that it is not in the copy of the register held here. It does not mean you are out of scope. The register is public and searchable at environment.data.gov.uk.

Part DNext steps

Got a waste consultant? If a consultant or TCM looks after your permit, ask them about Byrne Waste Tracking first. They can introduce you, your site is set up for you, and it shows on their Clients screen next to their other sites.

No consultant? Start free yourself: create an account, type your permit number and log your first load. Join before 1 November 2026 and nothing is due until 1 November; join from 1 November and you get 14 days free. After that it's £89 a month per site, and there's no card to enter until you start it. No setup fee when you set it up yourself. If a consultant introduces you, any setup fee is agreed through them and you see the amount before you pay anything.

Start free Ask my consultant

More on digital waste tracking

Guides to the questions sites get stuck on — the Defra API code, carrier numbers, R and D codes, EWC codes, bank holiday due dates and putting a load right.
Digital waste tracking from 1 October 2026: what permitted sites must do — who is in scope, what each record holds, the £26 charge and the penalties, with a source for each point.
How to get your Defra API code — register your organisation and connect your software, step by step.
Landspreading and mobile plant from 1 October 2026 — what counts as receiving, the deployment reference number, and a day sheet for deployments with nobody on site.
Carriers, brokers and exemptions: what happens in 2027 — carriers, brokers and dealers are phase 2, October 2027. Waste exemption holders come in a later phase, with no date yet. The dates and the two separate duties people mix up.
Try logging a pretend load — the gate screen with nothing real, no sign-up.
Straight answers for customers — 23 questions on logging loads, sending them to Defra, what it costs and the rules.
Your first load, one box at a time — a walkthrough of recording a load: what each box wants, and what is already filled in for you.
Report receipt of waste — Defra's own guidance on GOV.UK.
Byrne Waste Tracking pricing — £89 a month per site. Join before 1 November 2026 and nothing is due until 1 November; from 1 November, new sites get 14 days free. No setup fee when you set it up yourself. If a consultant introduces you, any setup fee is agreed through them and you see the amount before you pay anything.
For waste consultants and TCMs — how to introduce clients, and every client on one screen.